Resume Cover Letter Format Download

« Back to: 10 Steps: How to Write a Cover Letter

Here's a free cover letter template, which you can use as a guide for what to say in each paragraph of your cover letter. I hope it gives you a sense of structure and helps you focus on how to connect with your reader and spotlight your resume.

For detailed advice on what to say, read How to Write a Cover Letter or Cover Email.

There are two other cover letter templates you should see:

About This Cover Letter Template

Over the years, many job seekers have asked me questions like:

  • How do I start my cover letter?
  • What should I say next?
  • How long should my letter be?
  • What do I say in my last paragraph?
  • What kind of closing should I use?

With these questions in mind, I created the following cover letter template:


Name
Street
City, State Zip
Phone
Email

Date

Name of person you are sending this cover letter to
Professional title
Organization name
Mailing address
City, state and zip

Dear Mr. (or Ms.) Last Name,

Start your cover letter with a grabber — a statement that establishes a connection, the name of a mutual associate who has referred you, or a probing question. Briefly say what job you are applying for.

The mid-section of your letter should be one or two short paragraphs that make convincing points about your qualifications. You may incorporate a bullet-point format here.

Your last paragraph should suggest what you would like to have happen next (for example, set up a time for a job interview). Close by saying "thank you."

Sincerely yours,

Your name (typed)

Enclosure: resume


If you would like to use this cover letter template, here's how:

  1. Copy and paste it into a blank document (such as MS Word) on your hard drive.
  2. Replace the text in the template with your own words.
  3. When you save your cover letter, create a good file name for it (such as "Your-Name-Cover-Letter").

As you can see, the template above is formatted for a hardcopy cover letter. A hardcopy format is useful for sending via snail mail or attaching it to a cover email, along with your resume. It can also be uploaded to a company website that asks for a cover letter in the online application.

What About a Cover Email Template?

To create a cover email, you can use the following template, which is adapted from the one above.


Dear Mr. (or Ms.) Last Name,

Start your cover email with a grabber — a statement that establishes a connection, the name of a mutual associate who has referred you, or a probing question. Briefly say what job you are applying for.

The mid-section of your email should be one or two short paragraphs that make convincing points about your qualifications. You may incorporate a bullet-point format here.

Your last paragraph should suggest what you would like to have happen next (for example, set up a time for a job interview). Close by saying "thank you."

Sincerely yours,

Your name (typed)

Attached: resume


This template is also free and here for you to copy and paste into a blank document for your cover email.

Downloadable Cover Letter Templates in Word

If you'd like to download a cover letter template that I created in Word, here's how: Sign up for my Ready-Made Resume (and Cover Letter) Builder. Yes, there's a fee, but it's worth it. You get a lot of templates for resumes, cover letters, thank you letters, and more. Check it out!

Image of a Cover Letter Template

In case you prefer to see an image of a cover letter template, here you go:



«50+ Sample Cover Letters
« Back to: 10 Steps: How to Write a Cover Letter

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